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News for CBs and Auditors


UNIFE and the IRIS Management Center (IMC) have recently updated the remote audit documenation. Please find the updated version via the Certification Body download area here.

1 September marks the end of the test phase for IRIS Certification Silver quality performance level and the launch of the test phase for the highest, Gold quality performance level.

The end of the year-long Silver level test phase allows companies fulfilling additional quality criteria to be awarded the Silver quality performance level during their next audit. Certification Bodies are important partners to the IRIS Management Centre in ensuring the value of this new higher quality performance level by continuing to conduct trustworthy and accurate audits.

In addition, 1 September marks the beginning of the Gold quality performance level test phase. Similarly to the Silver level test phase, the test phase for the Gold level will last one year allowing companies, certification bodies and the IMC to prepare for the full launch of the highest quality performance level on 1 September 2021.

Gold quality performance level can be awarded to all rail companies audited after the 1 September 2021, provided the organization fulfils the necessary additional criteria for the higher quality performance level. On top of the Silver level requirements, the main criteria for the Gold level includes a trust of quality by assessing the direct feedback from customers. To learn more about the criteria in detail, we urge you to see the updated IRIS Certification® Conformity Assessment:2020, giving all necessary details and requirements for the IRIS Certification scheme that needs to be the basis for conducting audits and rewarding quality performance levels.

It is important to note that companies cannot be awarded Gold quality performance level before the end of the test phase in September 2021. However, certification bodies shall ask companies fulfilling Silver or Gold requirements during the test phase if they aspire to obtain the Gold level during the next audit in 2021, when awarding Gold level has started. Should a company wish to strive towards the highest quality performance level, the lead auditor and company representatives have to pick in total four key customers who are then contacted for completing the direct customer feedback questionnaires that are essential for obtaining Gold level during the next audit.

As Gold level is the highest possible IRIS Certification quality performance Level, the IMC would like to stress the big role certification bodies play in ensuring the continued trust in the value of the IRIS Certification system and the quality performance levels that come with it.

For more information, make sure to consult the updated IRIS Certification® Conformity Assessment:2020 and the direct customer feedback documentation (questionnaire and instruction of operational application) made available in the IRIS portal here.

UNIFE and the IRIS Management Center (IMC) have validated the Remote Activity Procedure allowing to conduct remote IRIS Certification audits under certain conditions from 1st September 2020. This new exceptional procedure was launched to ensure the implementation of the IRIS Certification system during the ongoing COVID-19 pandemic that is causing restrictions on travelling and accessing companies’ sites.

The restrictions and limitations put in place to tackle the ongoing COVID-19 pandemic have seriously impacted IRIS Certification audits worldwide. To tackle these challenges and ensure the implementation of the IRIS Certification scheme, IMC has put in place many new solutions like the extension of audit validities, waivers management, dedicated communication channels and now also the remote audit procedure.

The remote audit procedure was developed by a working group on request of the IRQB board compiling of leading rail sector companies from all around the world. The short time frame in which the working group was able to develop this new exceptional procedure shows the whole sector’s ability to work together in order to adapt to new circumstances quickly and respond adequately.

Remote auditing shall remain an exception that can only be conducted under certain conditions brought out together with other remote activity documentation in the CB download area located here. Please note that only certification bodies can submit requests for remote auditing to the IMC. Please send all of your requests to info@iris-rail.org with vanessa.pereira@unife.org in copy. Companies interested in this exceptional auditing procedure should contact their certification body.

For more information, see all remote activity documentation here containing the remote activities procedure, summary table and risk assessment.

31JUL2020

visible by Certification Bodysposted by Admin

IMC is now able to confirm officially the schedule of implementation/activation of the IRIS quality performance levels

  • “Bronze” quality level since June 1st, 2017.
  • “Silver” quality level from September 1st, 2020 on.
  • “Gold” quality level:
    • Test phase: from September 1st, 2020 until August 31st, 2021
    • Awarding: from September 1st, 2021 on.

 

A larger communication will be issued in a few weeks including the “gold” questionnaire and a detailed instruction.

31JUL2020

visible by Certification Bodysposted by Admin

The COVID-19 disease has highlighted the difficulties to implement the IRIS Certification® system when “normal” conditions aren’t granted. The travel bans, the limited access to companies’ sites, or the reduction of  activities within the companies, have impacted the performance of the certification process  amongst all other activities, at a worldwide level and at different times or deepness.

This situation gave us the opportunity to feed our system with some back-ups solutions, either ad-hoc or more developed ones like the extension of audit validities, the waivers management, the dedicated communication channels and a remote procedure.

Today, IMC is proud to officially launch a document elaborated in a short working group on request of the board and recently validated: the Remote activity procedure. The application of the included exceptions to the IRIS Certification® Conformity assessment:2020 will enter into force on September 1st, 2020. Meanwhile, we ask you to analyse precisely the cases relevant to this procedure within the next months and to start submitting  requests when necessary (all documents are attached to this email).

Please note, that remote auditing shall remain exceptional and that no deviation to this adapted procedure will be accepted referring to “special” situations or other schemes. The maintenance of the IRIS Certificate is linked to the respect of all the published rules and procedures.

Finally, we would like to inform you that in August we’re entering in the UNIFE’s and IMC’s closure period. In case of questions or submission of files, you can contact directly ursula.tacke@unife.org or jana.jung@unife.org until August 24th,  after that date  vanessa.pereira@unife.org will take all aspects into consideration.


ZIP File
13MAY2020

visible by Certification Bodysposted by Admin

Getting a quick overview of IRIS has never been so easy! Download here the first IRIS Dashboard to find the most important IRIS data on just one page, presented to you in clear and visual manner. IRIS Dashboard allows you to quickly find out the latest number of IRIS certified companies, quality performance levels, countries, auditor data and much more.

IRIS Dashboard will be regularly updated to reflect the latest changes in numbers and will be made available to all IRIS registered companies and certification bodies allowing you to exclusively take advantage of the new publication.

See here the first Dashboard and make sure to regularly consult the IRIS portal for latest updates.


PDF Document

IRIS Management Centre launched Silver quality performance level that can be awarded to audited companies fulfilling additional quality criteria. Certification bodies are important partners to the IRIS Management Centre in deploying the new quality performance level aimed at improving the overall quality of the rail sector. It is the responsibility of the certification bodies to ensure the value of the Silver quality performance level by conducting high-level audits according to the established rules specified in the IRIS Certification® Conformity Assessment:2020.

Silver quality performance level can be awarded to all rail companies audited after the 1 May 2020, provided the organization fulfills the necessary additional criteria for the higher quality performance level. On top of the Bronze level requirements, the main criteria for the Silver level includes a transparency of performance and a higher maturity level for ISO/TS 22163 requirements. To learn more about the criteria in detail, we urge you to see the updated IRIS Certification® Conformity Assessment:2020, giving all necessary details and requirements for the IRIS Certification® scheme that needs to be the basis for conducting audits and rewarding quality performance levels.

We are looking forward to a fruitful cooperation with you in the future. Should you have any questions, please do not hesitate to contact us.

IRQB has published its first guideline document defining the specificities of maintenance businesses when fulfilling the requirements of IRIS Certification® rev. 03. IRQB will from now on take over the responsibility of publishing guidelines from IRIS in order to involve experienced stakeholders from all around the world and the rail sector in the guideline drafting process.

Publishing the first IRQB guideline focusing on maintenance is the first step in the new and improved guideline publishing process. All published guidelines can be found exclusively on the IRQB website at http://www.irqb.org/publications/. IRIS portal will no longer publish any guidelines.

Newly published IRQB Guideline focusing on maintenance is the first of several guidelines to be published on the IRQB website with the aim to support companies to comply with the IRIS Certification® system. IRQB maintenance guideline document replaces the previous IRIS Guideline 3: 2013 Maintenance.

Make sure to regularly consult the IRQB website as new guidelines will be uploaded on an ongoing basis.

Due to the spread of the COVID-19 in a lot of countries, UNIFE-IMC would like to state and remind that:

  • The CB is, and should remain, the contact point for companies;
  • The scheduling/re-scheduling is, and should remain, the responsability of the CB;
  • The rules and the process (waiver¹ and table² in Microsoft Teams) defined for China are applicable for all other countries (see presentation from Webinar of the 18th February);

In regards to travel bans CBs should:

  • Internally check the availability of other auditors able to carry out the audits;
  • Extend the auditor(s) availability to cover other auditor restrictions to travel;
  • Use of the multi-CB possibility;

 

Please note that the fast evolution of the situation may lead to adapt the management of the actions which will be communicated in due time.

 

¹ A single waiver per CB with a list of all companies concerned across all countries. The waiver will be approved once all new audit dates have been validated.

² The table will be renamed to “CB name_COVID-19 audits” and will be updated to include a column specifying the country of the company.

 

All enquiries on this topic should be adressed to vanessa.pereira@unife.org

Following our first communication related to the Training on the new  Addendum “IRIS Addendum 2019”, the web-trainings will take place between 30 July and 19 September.

IMC will provide every registered auditor with a link to access the Skype Webinar before his/her training, as well as a link to the final online test.

Regarding the distribution of the IRIS Addendum 2019, it will be available from 6 August on AFNOR Publishing webpage for download. The access to the server will be limited to a certain period, so we will advise you to get the document as soon as possible after this date.

Auditors taking the training on 30 July, and on 6 & 20 August, will receive the personalized IRIS Addendum 2019 exceptionally from IMC electronically, to ensure a proper preparation for the Webinar.

IMC remains at your disposal for any question you may have. Nevertheless, we reinforce that auditors shall align with their Certification Body (CB) representatives when making requests. The CB representatives are the main contact for the auditors for IRIS topics.

Moreover, we would like to remind you that the training is compulsory and it is the responsibility of the CB representative to make sure that all their IRIS approved auditors participate, together with keeping updated their contact details in the IRIS Portal, to make sure that all their auditors are receiving the appropriate information.

For any question regarding the registration and the registration tool, please contact Maria Romero at Maria.romero@unife.org.

On 1st July 2019, IMC (IRIS Management Centre) issued the new Addendum “IRIS Addendum 2019” This independent publication amending the existing “IRIS Certification rules rev. 03:2017”is free of charge and available through the known distributors. This addendum will specifically focus on the further steps of the Silver Quality Performance Level, that will be officially launched in May 2020.

As for the timeline, web-trainings will be offered from 30 July to 19 September 2019. Each webinar will be concluded by an online test – passed rate 80% (5 questions from the trained material – IRIS Addendum 2019). Please see below the full list of webinars:
Please be aware that each Certification Body (CB) is responsible for the participation of its approved auditors to one of the webinar listed above. Registration can be done either by the CB, or by the auditor himself/herself. Registration is free of charge, but is mandatory

Please click here to register by following the below instructions:

  1. In the “Schedule” section, select the Auditor training in which you want to take part, by clicking on it
  2.  In the “Tickets” section, click on the “select” button, then on “view selections”
  3. Verify your selection and if it is correct, click on “Book now” (otherwise, click on “Back” to correct your selection)
  4. Enter the event password: IRIS2019

Once the webinar is completed, auditors will be informed if they passed or failed the online test, within a few days. From September on, all the audits performed will be taking into account the new requirements defined in the Addendum 2019. 

For any question on this important topic, please contact Bernard Kaufmann and/or Angela de Heymer at Bernard.kaufmann@unife.org and/or at Angela.deheymer@unife.org.

For any question regarding the registration and the registration tool, please contact Maria Romero at Maria.romero@unife.org.

The following auditor qualification forms are updated according the IRIS rev. 03 system.

The forms must be filled up by the responsible certification body (CB) making the request, and then submitted with all required evidences to iris.avc@unife.org.

 

  • Auditor approval: for new IRIS Auditor candidates
  • Scope extension: for process scope(s) extension for IRIS approved auditors
  • Lead Auditor request: for Lead Auditor upgrade for IRIS approved auditors
  • Change of CB: for requesting the change of sponsor CB - Request to be sent by the new CB
  • Request for Multi-CB auditors: for adding an IRIS approved auditor from another CB – Request to be sent by the applicants CB

 

Only completed requests will be accepted for validation.

Please click here to download it from the Download Area, prior login required.

 

These forms must be used from 1st of February 2018, onwards.

 

The IRIS Management Centre

24JAN2018

IRIS eventsvisible by Certification Bodysposted by Admin

Dear Certification Bodies,

 

IMC publishes the CB schedule for 2018.

 

Please click here to download it from the Download Area, prior login required.

We announce the latest version of the IRIS Audit Days Calculator V 3.2 for the IRIS Certification™ rev.03 system.

To facilitate improved planning effectiveness during the Transition Phase, the IRIS Audit Days Calculator is split into two parts:

Calculator V3.2-Transition:

To be used to plan IRIS Transition Audits.

Calculator V3.2:

To be used to plan all other Audits, e.g. Initial audits for new clients

 

Please click here to download it from the Download Area, prior login required.

 

Remarks:

(1) EXCEL macro security shall be set to "low" in order for the program to work correctly (tools --> options --> security --> macro security --> low / applicable for Calculator V3.2 & V3.2-Transition).  

(2) Kindly refer to V2.3.2 of the IRIS Audit Days Calculator when needed for IRIS rev. 02 audits.

(3) Reduction schemes can be applied for corporations only with forty-six (46) employees or more. Respectively, the mandatory minimum number of IRIS Certification™ audit days are: 6 for certification audits, 1.5 for surveillance audits and 2.9 for recertification audits (applicable for Calculator V3.2).

(4) The cumulative reduction shall be limited to 50% maximum (applicable for Calculator V3.2 & V3.2-Transition).

IMC publishes the attached document for certification bodies and companies, which contains relevant information for the transition phase to IRIS rev. 03.

Please click here to download it from the Download Area, prior login required.

 

IRIS Management Centre

After six months of application of the IRIS Certification™ rev. 03 system, IMC publishes the attached document, informing/clarifying some topics to avoid misinterpretation, based on the feedbacks received. This document may evolve according to future feedbacks.

 

Please click here to download it from the Download Area, prior login required.

 

IRIS Management Centre

Dear CB Representatives,

In addition to the previously provided information.The logistic details (place of the training and recommended hotels) is available on the booking tool ( https://bookwhen.com/unife-iris ) as an attachment of each training sessions. Select your training session by clicking on it and open the attachment.

The preparation material will be sent via email to the participants approximately two weeks before the start of each training sessions.

The duration of an IRIS update training session is two (2) days:

  • 1st training day:                8:00 - 19:00
  • 2nd training day:               8:00 - 17:00

Dear CB Representatives,

IMC announces from November, 14th new functionalities allowing auditors to be able to work for several CBs.

Furthermore, a new update of the IRIS Audit-Tool Version 4.2.1.00 is now available free of charge.

For an overview of the above stated updates, please refer to the training document that can be downloaded on the IRIS Portal (login required) in the DOWNLOAD AREA (link on the footer of the homepage: www.iris-rail.org).

IMC announces the publication of the IRIS Guideline 4: 2016 RAMS / LCC, which was developed by an IRIS technical working group composed by related rail sector specialists.

The guideline is put in place to support IRIS certified companies with explanations, hints and examples. It highlights the specificities of this topic, which are necessary to respect the IRIS requirements.

The guideline is for guidance and is not mandatory for use, therefore it cannot be audited.

IRIS GUIDELINE 4: 2016 RAMS / LCC can be downloaded on the IRIS Portal (login required) in the DOWNLOAD AREA (link on the footer of the homepage: www.iris-rail.org).

The launch of a new IRIS Addendum 2015 is planned for June 2015. This Addendum aims to simplify the evaluation process by introducing an assessment sheet as the new tool for auditors to use during the evaluation of a company instead of the current questionnaire. Nevertheless, the current evaluation criteria will be maintained. With a simplified tool for the auditor, this assessment sheet will also be useful for the audited company as well, offering much clearer feedback and more concrete examples of good practices to implement.
All IRIS stakeholders worked on its preparation through the Technical Forum of Improvement (TFI) which gathers IRIS Management Centre (IMC), IRIS Certification Bodies, Equipment manufacturers and Operators.
Furthermore, a new scope of certification will be applicable from June 2015: infrastructure.
More details will be communicated soon.

Dear CB representative, Please find herewith for your information, two documents related to:

• Registration of Russian companies in the IRIS Portal
• IRIS Auditor training
We remain at your disposal for further questions.
Iris Management Centre


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Dear CB representatives, dear auditors,
We are pleased to inform you that we just launched an update of the Audit-Tool: version 4.1.2.00 !
The main change in this version is the removal of the certificate creation feature which was transferred to the IRIS Portal. At the end of your audits, you can still see a draft preview of the certificate in Audit summaries >> Certificate preview. This preview is available only once the audit is successful and can not be use to export. We kindly ask you to use the preview to ensure the input for the certificate is the correct one.
The installation of this release is done automatically through the Audit-Tool: use the button “update” in the menu bar.
In case of problem at the installation, we prepared an updated version of the installation guide (for manual installation). You can download it from the download area in the footer of the IRIS Portal.

In case of questions, please contact your certification body representatives. For technical questions on the Audit-Tool you can contact the support team at support@iris-rail.org

The IRIS Management Centre

IMC, supported by the IRIS technical working groups and composed by topic experts from the rail sector, has developed two new guidelines:
IRIS Guideline 6: 2014 dedicated to special processes
IRIS Guideline 7: 2014 dedicated to problem solving

Both documents contain the following information:
- Purpose
- Terms, Definition, Abbreviations
- Responsibility
- Process
- Annexes, if applicable

The guidelines are supporting documents for the IRIS certified companies containing explanations, hints and examples. Their aim is to support the companies by highlighting the specificities of these topics which are necessary to respect the IRIS requirements.

The guidelines are for guidance and are not mandatory, therefore they cannot be audited.

Both guidelines can be downloaded on the IRIS Portal (login required) in the DOWNLOAD AREA (link on the footer of the homepage www.iris-rail.org).
Enjoy these new releases!


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Dear CB representatives, dear auditors,

We are pleased to inform you that we just launched a new patch of the IRIS Audit-Tool: version 4.1.1.02 !

Be aware that this patch is only distributed to CBs and auditors.
This patch adjusts some behaviors of the Audit-Tool launched in July 2014 with the new IRIS Diary but there is no significant change in the functionalities.
Attached you will find the guide “Audit-Tool 4.1.1.02 - Guide for CBs and auditors”

The target of this guide is to:
- Explain the adjustments done in this patch
- Reinforce the explanation of the key changes done in July 2014
- Provide the procedure for installation of this patch

For the installation of the patch, please download the relevant installation file.
Be aware to use the right installation file, depending on the Audit-Tool, which is currently installed on your computer.

The attached document will guide you through the installation procedure

Installation file:
- If you are using currently version 4.1.1.00 : use this address: www.iris-rail.org/audittool/v4.4/from41100/setup-4.1.1.02.exe
- If you are using currently version 4.1.1.01 : use this address: www.iris-rail.org/audittool/v4.4/from41101/setup-4.1.1.02.exe
- If you are using an older version, please follow the alternative procedure of installation in the guide and use this address: www.iris-rail.org/audittool/v4.4/from41101/setup-4.1.1.02.exe

We strongly recommend you to read this guide.

In case of questions, please contact the
• support team at support@iris-rail.org or
• Maxime Schaub-Crouan at maxime.schaub-Crouan@unife.org or by phone at: +32 2 643 70 84.

The IRIS Management Centre


ZIP File

Dear IRIS auditors,
We are pleased to inform you that we just launched a new version of the Audit-Tool (version 4.1.1.00) !

We prepared guides to help you with the changes of the new Audit-Tool. You can download them from the download area in the FOOTER of the homepage of the IRIS Portal (need to log in as usual):
- Guide for Audit-Tool
- Guide for installation of Audit-Tool

We strongly recommend you to read those guides, especially the one for the new functionalities of the Audit-Tool.

In case of questions, please contact your CB representative and for technical issues the support team at support@iris-rail.org

The IRIS Management Centre

Dear CB representatives,

We are pleased to inform of the launch of the new IRIS Diary and the new release of the Audit-Tool (version 4.1.1.00) !

We prepared guides to help you with the new Diary and the new Audit-Tool. You can download them from the download area in the FOOTER of the homepage of the IRIS Portal (need to log in CB area as usual):
-    Guide for Diary (available in Portal only for CB accounts)
-    Guide for Audit-Tool (it will be sent also to auditors)
-    Guide for installation of Audit-Tool (it will be sent also to auditors)

Please make sure that the changes are understood within your organization (CB office and auditors).

In case of questions, please contact the support team at support@iris-rail.org or Maxime Schaub-Crouan at maxime.schaub-Crouan@unife.org or by phone at: +32 2 643 70 84.

The IRIS Management Centre

Due to maintenance works in the IRIS portal, the portal will not be available on Wednesday, 29th January 2014 from 9:00 AM to 11:00 AM (CET). No activity will be possible to conduct in the IRIS portal, neither appointments, nor uploading, nor YCS/RCS etc.
IMC asks you to take the necessary actions from your side to avoid any major impact in your IRIS activities and cascade this information, if necessary.
We thank you for your understanding and cooperation.

Some of the most relevant changes are:
-Improvement of Audit report - Part 1 – Audit Overview,
-Correction of the Audit day calculator,
-Further improvements, like adaptation of the generated report title, the reference date is now displayed in the audit details of the “Part1 – Audit Overview”

Please find attached a short note explaining the key changes of the new update.

If you are using the Audit-Tool V4, you simply need to click on the update button of your Audit-Tool when your computer is connected to the internet. Then, the Audit-Tool will automatically download the update and install it.

Be aware that the updating of the Audit-Tool may take a few minutes.

If you need more support, do not hesitate to visit the “user manual” in the IRIS Audit-Tool.



PDF Document

Communication on the UNIFE commitment for the supply chain Dear IRIS stakeholders, During their last meeting, the presidents of the rail industry leaders have decided to strengthen the IRIS development. You will find the related document in the download area of the IRIS Portal. Thanks to take it into account at your respective level. The IMC team. The documents are available for download on the IRIS Portal (login required) in the DOWNLOAD AREA (link on the footer of the homepage www.iris-rail.org).


PDF Document
25JUN2013

visible by Certification Bodysposted by Admin

GUIDELINE 3 : 2013 MAINTENANCE We would like to inform you about the release of the IRIS Guideline 3: 2013 dedicated to maintenance. The aim of this guideline is to support the companies by highlighting the specificities of the maintenance business necessary to comply with the IRIS requirements. You will find the following: - Purpose - Terms, Definition, Abbreviations - Responsibility - Maintenance Process (Management, Applicability, Execution, Other specific approaches) - Annexes Guidelines are supporting documents for the IRIS certified companies which contain explanations, hints and examples. The Guidelines are for guidance and not for mandatory application, therefore can not be audited. Already published Guidelines: - KPI -FAI (First Article Inspection) - OBSOLESCENCE. The maintenance guideline is available for download on the IRIS Portal (login required) in the DOWNLOAD AREA (link on the footer of the homepage www.iris-rail.org). Enjoy this new release!


PDF Document

Due to deeper maintenance works in the IRIS portal, the portal will not be available from Thursday, 30th May 2013 until Monday, 3rd June 2013 at 10:00 am (CET). No activity will be possible to conduct in the IRIS portal, neither appointments, nor uploading, nor YCS/RCS etc. IMC asks you to take the necessary actions from your side to avoid any major impact in your IRIS activities.?

We thank you for your understanding and cooperation.

Dear CB representative and auditors,


 
The IRIS Booklet Rev. 02.1 is currently available in English, French and Italian. Soon we will extend it to other languages like German and Russian.                    
 
As you may know, the ebooklets can be bought only at specific distributors’ websites. Following your request having a discount for the professional users, IMC is glad to inform you, that from 1st February 2013, CB representatives and current IRIS approved auditors will be able to buy eBooklets with a reduction price of 35%.                    
 

 
 
The ordering process will work as follow: The CB representative or the auditor send an email to Tesa HAJREDINI (email: Tesa.HAJREDINI@unife.org) with the specific request. Tesa will provide you with a personal code. The CB representative or the auditor will order through the webpage of our distributor AFNOR BOUTIQUE at //www.boutique.afnor.org/ and use the personal code for the reduction price,                  
 
- Payment and further steps are according to the distributor terms and conditions. May you have any questions, please contact Kujtesa HAJREDINI directly.                      
 

 

Dear IRIS CBs,

Last month, the industry leaders have taken strong decisions for IRIS. You will find the related communication and the document itself in the download area. Thanks to take it into account. The IMC team.
The documents are available for download on the IRIS Portal (login required) in the 
DOWNLOAD AREA (link on the FOOTER of the homepage www.iris-rail.org).


The IRIS Management Centre has released an update for the Audit-tool V4 (v 4.0.1.21) to fix some BUGS and improve a few functions.

To install this update you shall:

- launch the Audit-tool V4 (internet connection is required)
- click on the message popping-up in the corner of the screen informing about the new update
- follow the instruction on the screen

In case the message in the corner does not pop-up, please ckick on the "UPDATE" button on the top menu in the Audit-tool v4.

Please use the email address support@iris-rail.org to provide feedbacks.

The complete list of fixes is visible in the README file enclosed.

The IRIS Management Centre



PDF Document

The IRIS Management Centre has released an update for the Audit-tool V4 (v 4.0.1.16) to fix some BUGS and improve a few functions.

To install this update you shall:

- launch the Audit-tool V4 (internet connection is required)
- click on the message popping-up in the corner of the screen informing about the new update
- follow the instruction on the screen

In case the message in the corner does not pop-up, please ckick on the "UPDATE" button on the top menu in the Audit-tool v4.

Please use the email address support@iris-rail.org to provide feedbacks.

The complete list of fixes is visible in the README file enclosed.

The IRIS Management Centre


PDF Document


Dear CB representatives,

please find enclosed the presentations used in the last CB meeting in Brussels and the minutes of the 2nd day meeting (on 17/02/2012).

The IRIS Management Centre




ZIP File


The IRIS Management Centre has just released an update for the Audit-tool V4 (v 4.0.1.12) to fix some BUGS and improve a few functions.

To install this update you shall:

- launch the Audit-tool V4 (internet connection is required)
- click on the message popping-up in the corner of the screen informing about the new update
- follow the instruction on the screen

In case the message in the corner does not pop-up, please ckick on the "UPDATE" button on the top menu in the Audit-tool v4.

Please use the email address support@iris-rail.org to provide feedbacks.

The complete list of fixes is visible in the README file enclosed.

The IRIS Management Centre


PDF Document


The IRIS Management Centre has released a new procedure about waiver management, including a dedicated template.

This procedure shall be followed to raise ALL official waiver request to the IRIS Management Centre.

The document is available to use for Certification Bodies only.

please visit the IRIS Portal (log-in as CB --> footer --> download area) to access the document.

The IRIS Management Centre




Dear Certification Body representatives,

Tomorrow 26/01/2012 a few changes will be implemented on the IRIS Portal to prepare the launch of the Audit-tool V4 following on 30/01/2012. Next week you will receive another email with the link where you can download the new software.

Please find enclosed a document explaining the most relevant changes you shall be aware to smoothly adapt your processes.

Please forward this email (including the attachment) to all your auditors.

Thank you for your support

The IRIS Management Centre


30MAY2012

visible by Certification Bodysposted by Admin

Please find the IRIS training calendar for 2012:

                                                                                   
Dates
Location
12 --> 15 March 2012
Brussels
25 --> 28 June 2012
Brussels
22 --> 25 October 2012
Brussels

These trainings will be confirmed if at least 8 candidates are registered.

All trainings can host up to 14 candidates and will be organized according to the four
days training scheme including Audit-tool training and examinations.

In case of needs, IMC can organize additional auditor training sessions in Brussels.

All CBs shall send the complete related documentation (auditor approval form + CV
& audit experience sheet - see DOWNLOAD area) to reserve places to the following email address:

iris.avc@unife.org


at least 45 calendar days before the training dates.

The Auditor Validation Committee (AVC) will confirm the adequate candidates and after this
the CB has to confirm the participation for each single candidate within 7 days by email.

From this moment on, the candidate is considered “confirmed”.

The IRIS Management Centre reserves the right to charge half of the training cost in case a
confirmed candidate cancels the participation 10 days or less before the scheduled first day
of the training.

NOTE: the AVC will not consider incomplete or wrongly filled in documents.


Some new information is available on the IRIS Portal to monitor the experience of IRIS Auditors.

You will find the column "IRIS experience" in the page Administration --> List Auditors.

In this column you can directly see the experience of each auditor concerning:

- number of IRIS audits performed;
- information on the scopes audited to gain new scopes;

Is also possible the export in excel format.

The IRIS Management Centre


A new update of the Audit-tool (version 3.2.0.8) was released.

Changelog:

- Set file creation date to current date when create a new audit.
- Added a confirmation box when CB has changed in a surveillance audit.
- Changed Qualified text in checklist point 7.12-1.
- Fixed a bug with the page numbering in the certificate PDF export.
- Changed the handling of the scopes for Re-Audits and Surveillance audits.
- Modified quesiton type:
- 7.10-3 Removed N/A evaluation value
- 7.10-4 Removed N/A evaluation value
- Fixed a bug in the Readiness Review
– Some questions were cutted.
- Matched KO questions from the Readiness Review with the Checklist.
- Changed the number of characters in the finding cell to 1200 by default.
- Added a function to prevent the lost of company data.
- Fixed a bug in the Readiness Review View.

To update, start the Audit-tool and click on HELP --> SOFTWARE UPDATE, download the file and install the package.

The update is mandatory for all Audit-tool users.

The IRIS Management Centre


Please find available for download the IRIS Certification Body meeting presentation, used in Brussels on 26/01/2011.

The IRIS Management Centre



ZIP File
01DEC2010

visible by Certification Bodysposted by Admin


Please find the IRIS training calendar for 2011:

                                                               
Dates
Location
22 --> 25 March 2011
Brussels
13 --> 16 September 2011
Brussels

These trainings will be confirmed if at least 8 candidates are registered.

All trainings can host up to 14 candidates and will be organized according to the four
days training scheme including Audit-tool training and examinations.

In case of needs, IMC can organize additional auditor training sessions in Brussels.

All CBs shall send the complete related documentation (auditor approval form + CV
& audit experience sheet - see DOWNLOAD area) to reserve places to the following email address:

iris.avc@unife.org


at least 45 calendar days before the training dates.

The Auditor Validation Committee (AVC) will confirm the adequate candidates and after this
the CB has to confirm the participation for each single candidate within 7 days by email.

From this moment on, the candidate is considered “confirmed”.

The IRIS Management Centre reserves the right to charge half of the training cost in case a
confirmed candidate cancels the participation 10 days or less before the scheduled first day
of the training.

NOTE: the AVC will not consider incomplete or wrongly filled in documents.


The IRIS AUDIT DAYS CALCULATOR V 2.3.1 is an excel program to easily calculate the
minimum IRIS days needed to perform IRIS initial, surveillance and re-certification audits.

This software includes rules for:

- IRIS Rev. 02
- Advisory 4 (site extensions)
- Advisory 5 (updating from other standard)

NOTE: Version 2.3.1:

- gives the possibility to indicate the employees dedicated to the site extensions;
- updates the calculation according to the new table of Annex 2 of the booklet, dedicated to the reduction in case of updating from other standards.
- corrects a bug of version 2.3, which was still applying a 50% reduction in case of existing "IRIS Rev00 or IRIS Rev01" certificate.

to download the software please visit the IRIS Portal DOWNLOAD AREA



The IRIS AUDIT DAYS CALCULATOR V 2.3 is an excel program to easily calculate the
minimum IRIS days needed to perform IRIS initial, surveillance and re-certification audits.

This software includes rules for:

- IRIS Rev. 02
- Advisory 4 (site extensions)
- Advisory 5 (updating from other standard)

HOW TO USE:

1- choose the type of contract (single site - multi site)
2- choose the number of remote supporting functions and enter related data
3- choose the number of Manufacturing / Design / Maintenance sites and enter related data

Results are displayed on the right side of the page.

Some warning messages will be visible in case of data conflicts.

Current Version: V 2.3


to download the software please visit the IRIS Portal DOWNLOAD AREA

IMPORTANT: EXCEL macro security shall be set to "low" in order for the program to work
correctly (tools --> options --> security --> macro security --> low)

NOTE: Version 2.3:

- gives the possibility to indicate the employees dedicated to the site extensions;
- updates the calculation according to the new table of Annex 2 of the booklet, dedicated to the reduction in case of updating from other standards.


The IMC has just launched a new area for Certification Bodies in the IRIS Portal named

Overview of customers

you will find it by

loggin-in --> administration --> overview of customers

This new area aims to help the Certification Bodies having a complete picture on the companies
they are responsible for within the IRIS Certification Process.


For each of your customers (company linked to the CB) you will see the status of the IRIS certification
and key information on scheduled/performed audits. By clicking on the company name or on the type
of audit you will be redirected to the relevant areas.

To know more you can always access the HELP section in the IRIS Portal (login, HELP link in the
left side menu)

Please provide your feedback concerning issues/improvements about this new area directly to

giuseppe.greco@unife.org

Thank you

The IRIS Management Centre

16FEB2010

visible by Certification Bodysposted by Admin


Dear IRIS Portal user,

Very soon, a new version of the IRIS Portal (www.iris-rail.org) will be launched.

A new structure of the IRIS Portal is currently under preparation and we have the
opportunity to collect feedback from IRIS Portal end-users on current features and
possible future improvements. This will help us to set up the new IRIS Portal
structure in a more customer oriented way.

We very much appreciate you taking the time to complete this questionnaire. 
We are aware that you are very busy, so completing these few straightforward
questions is intended to be simple and quick for you. 

Additional space is provided for comments on how well we have met your / your
organisation's needs, or how services may be improved in the future.  If you raise
specific issues requiring action, we may contact you again to ensure that we fully
understand your concerns.  If you want us to contact you to discuss any issues please
indicate this at the end of the survey.

In order for your feedback to be considered, please provide it by 28/02/2010.

The IRIS Management Centre


ZIP File


The IRIS AUDIT DAYS CALCULATOR V 2.2 is an excel program to easily calculate the
minimum IRIS days needed to perform IRIS initial, surveillance and re-certification audits.

This software includes rules for:

- IRIS Rev. 02

HOW TO USE:

1- choose the type of contract (single site - multi site)
2- choose the number of remote supporting functions and enter related data
3- choose the number of Manufacturing / Design / Maintenance sites and enter related data

Results are displayed on the right side of the page.

Some warning messages will be visible in case of data conflicts.

Current Version: V 2.2

to download the software please visit the IRIS Portal, section IRIS news for CBs

IMPORTANT
: EXCEL macro security shall be set to "low" in order for the program to work
                          correctly (tools --> options --> security --> macro security --> low)


NOTE: Version 2.2 corrects a bug of the previous version (2.1):

- in case of remote functions, the minimum number of audit days to be dedicated to the initial audit on site was not correctly calculated.

The IRIS Management Centre


ZIP File
20NOV2009

visible by Certification Bodysposted by Admin


Please find the IRIS training calendar for 2010:

Dates
Location
22 --> 25 March 2010
Brussels
7 --> 10 September 2010
Brussels

These trainings will be confirmed if at least 8 candidates are registered.

All trainings can host up to 14 candidates and will be organized according to the four
days training scheme including Audit-tool training and examinations.

In case of needs, IMC can organize additional auditor training sessions in Brussels.

All CBs shall send the complete related documentation (auditor approval form + CV
& audit experience sheet) to reserve places to the following email address:

iris.avc@unife.org


at least:

- 45 calendar days before the training in Europe and

- 90 calendar days for the trainings outside Europe

The Auditor Validation Committee (AVC) will confirm the adequate candidates and after this
the CB has to confirm the participation for each single candidate within 7 days by email.

From this moment on, the candidate is considered “confirmed”.

The IRIS Management Centre reserves the right to charge half of the training cost in case a
confirmed candidate cancels the participation 10 days or less before the scheduled first day
of the training.

NOTE: the AVC will not consider incomplete or wrongly filled in documents.

25SEP2009

visible by Certification Bodysposted by Admin


The IRIS Management Centre has released the table "auditor validity scheme" Rev. 01 to clarify some aspects of the IRIS auditor approval process and maintenance of the IRIS qualification.

You can find the document here for download.


PDF Document


Is available for download on the IRIS Portal the IRIS Rev. 02 preparation material for auditor candidates.

This material shall be submitted by the responsible Certification Body to the IRIS auditor
 candidates at least 2 weeks before the starting of the IRIS Course.

Certification Body login is required, the material can be found at:

administration --> training documents

The IRIS Management Centre

03AUG2009

visible by Certification Bodysposted by Admin

Auditor Discussion Forum

IRIS Management Centre is happy to invite the IRIS auditors
to a dedicated Discussion Forum on October 5th, 2009
from 10 a.m. to 1 p.m. at Renaissance hotel in Brussels (Belgium).
It will be the opportunity to address the following topics:

- IRIS progress
- IRIS Auditors’ qualifications (YCS, RCS…)
- IRIS Audit Tool and Portal
- Q/A Session

After this Forum, you are kindly invited to participate
to the 2nd IRIS Conference and therefore, please register
via the IRIS Portal.

Your IMC team


Following the Certification Body meeting held on 01/07/2009 in UNIFE premises and in order
to acquire the needed knowledge, the IRIS Management Centre is releasing the material
dedicated to:

IRIS Rev. 01 --> IRIS Rev. 02 update training

the material consists of:

a) a powerpoint presentation enclosed in following message (to be downloaded from the IRIS Portal)
b) a VIDEO TRAINING DVD which is mailed to each Certification Body who is responsible for
   copying and transmitting to each auditor
.

The material has to be used simultaneously: watching the VIDEO using a DVD player or a
computer and following the video using the up-mentioned slides.

Please contact the Certification Body directly to provide the information about where the
DVD video have to be mailed.

We expect all auditors to be fully updated by 31/09/2009.

The evidence of the update shall be given by sending an email to the IRIS Management Centre
(info@iris-rail.org) self-declaring to have performed the video training as requested.

From October on, the Yearly Case Study system and Renewal Case Study system will be updated
to IRIS Rev. 02 requirements / processes therefore it is key to be fully aware about the changes
between IRIS Rev. 01 and Rev. 02.

The IRIS Management Centre


ZIP File


The Audit-tool V3 is available for download at following address:

www.iris-rail.org/audittool/v3.0/update.php

BE AWARE: the old licenses for Audit-tool V1 and V2 are not valid any more. In case
of re-installation or update of Audit-tool V2, it will NOT be possible to
activate it again. In such a case, the user is obliged to install and activate
the new Audit-tool V3 using the new set of licenses which will be included in the
new Audit-tool V3 boxes.


the Audit-tool boxes will be shipped starting on 08/07/2009.



The IRIS Management Centre has released the 5-level scope of certification list in addition
to the Annex 1 of the IRIS booklet Rev. 02.

This document is to be used as a guidance to identify the most appropriate IRIS scope to be audited
depending on the railway products the company is designing/manufacturing/maintaining.

Each IRIS scope is broken down into a 5-level list, from the system (level 1) to the single railway
component (up to level 5).

To download the document you shall go the IRIS Portal, login using username/password and
visit the area "IRIS news for certification bodies".

The IRIS Management Centre



PDF Document


The new IRIS Portal incorporates new functionalities for Certification Bodies:

1- the IRIS Certificate is required when uploading Rev. 02 audit results. If it's not uploaded or
   was not created via the Audit-tool, the company will not be shown in the certified company list,

2- the validity of Rev. 02 surveillance audits is calculated based on the last date of the     corresponding  certification audit,

3- auditors can become "observers" according to the new IRIS Rev. 02 rules,

4- the DIARY requires a starting date and an ending date when planning IRIS activities,

5- audits are grouped per company name to better organize the database,

6- readiness review results shall be entered in the IRIS Portal using the new link
    "certificates --> enter readiness review results",

7- In the main auditor view it will be visible the scopes and qualification for every auditor,

8- companies will be informed by the system if audit results are not uploaded on time.


more features will be launched with the Audit-tool V3 by beginning of next week.


In case of questions please don't hesitate to contact the IMC!



18th of June 2009
is a date to remember – the date of the official launch of the
new IRIS Rev. 02.

After three years from the official launch of the first IRIS Standard and after
a huge and intensive improvement work, the IRIS Group is proud to announce big
evolutions.

MAIN CHANGES

-    Standard in line with ISO 9001:2008 requirements
-    Integration of ISO 9004:2009 guidelines
-    Requirements improved and now in line with the needs from Rail Operators who
     contributed to the development of the Standard
-    Remote Functions rules improved
-    IRIS auditor time chart improved
-    Rules how to score the questionnaire have been clarified
-    Required and recommended processes, procedures, KPI’s and records are now
     summarized in one single table.
-    Reduction scheme available for Companies upgrading from other standards,
     having single IRIS activity and benefit from compensative and rewarding approach
-    Availability of a simple tool to calculate the audit time depending on company
     characteristics
-    Readiness review improved and now fully supported through the new  Audit-Tool V3

IMPACT OF CHANGES

The IRIS Rev. 02 booklet will be available on the IRIS Portal in 4 languages
(English, German, French and Italian) from June 22nd on.

Spanish and Czech languages will be immediately available directly by our partners.

Certification audits against IRIS Rev. 01 can be performed until the end of 2009.

From January, 1st 2010 only Rev. 02 certification audits will be allowed.

Existing Rev. 01 certificates can be kept until their natural validity date.


The IRIS Management Centre and the IRIS approved certification bodies will further
support you.

contact the IMC
contact the Certification Bodies

Stay tuned

The IRIS Management Centre


Following the Certification Body meeting held on the 29/01 the IMC has released the form:

- Upgrade extension form Rev01.doc

This form shall be used from now on by all Certification Bodies to submit any auditor upgrade/extension request to the AVC for approval.

You will always find the latest version of the AVC documents in the IRIS Portal, section

"Certificates" --> "Training documents"

The Certification Body login is required.




ZIP File
30JAN2009

visible by Certification Bodysposted by Admin


Here you can find the presentation used during the CB meeting held on 29/01/2009 in UNIFE
premises, Brussels.



ZIP File
28NOV2008

visible by Certification Bodysposted by Admin


From now on is it possible to send structured feedback through the IRIS Portal
to the IRIS Management Centre and in particular to Working Groups dedicated
to the improvements of the standard and to the development of new requirements.

The feedback page (link on the left side menu) is made available to:

- IRIS certified companies
- IRIS auditors
- IRIS approved Certification Bodies


The user needs to log-in the IRIS Portal to access the page.

The objective in the very short term is to collect feedback to be used for the
development of the new IRIS Rev02 which will be launched in June 2009.

For this reason all interested users are strongly welcomed to provide their feedback
by 19/12/2008.


The feedback page is structured in 3 steps:

1- choose the area of the feedback (one or multiple choice) and choose the nature of the
feedback per each area (one or multiple choice)
2- enter the feedback for selected areas, attach documents if necessary
3- review the information and send the feedback

Thank you for supporting us in the continuous improvement process.

The IRIS Management Centre

12NOV2008

visible by Certification Bodysposted by Admin


EDIT: 27/04/2009


The IRIS AUDIT DAYS CALCULATOR is an excel program to easily calculate the
minimum IRIS days needed to perform IRIS initial, surveillance and re-certification audits.

This software includes rules for:

- IRIS Rev01
- IRIS Addendum, 19th of June 2008
- IRIS Advisories

HOW TO USE:

1- choose the type of contract (single site - multi site)
2- choose the number of remote supporting functions and enter related data
3- choose the number of Manufacturing / Design / Maintenance sites and enter related data

Results are displayed on the right side of the page.

Some warning messages will be visible in case of data conflicts.

Current Version: Rev 1.1

Changelog from Rev 1.0 to Rev 1.1
- round up the total audit days to the half number (Note: the round up mechanism is applied to the total audit days ONLY and not to the on-site / readiness review / reporting time)
- improve of IRIS terminology
- small bug correction

to download the software please visit the IRIS Portal, section IRIS news for CBs

IMPORTANT
: EXCEL macro security shall be set to "low" in order for the program to work
                          correctly (tools --> options --> security --> macro security --> low)


The IRIS Management Centre


ZIP File


The process describes the steps needed for:

- Registering in the IRIS Portal (for Companies)
- Preparing and executing the audit
- Follow up audit results

This process is intended to guide Certification Bodies and companies in successfully
managing the above mentioned IT activities using the Audit-tool and IRIS Portal.

Current status of the IT PROCESS FOR CERTIFICATION: Rev02

In addition, a new release of the Audit-tool together with a set of improvements on the
IRIS Portal will be issued in the next days which will put in place the following
functionalities dedicated to the Certification Bodies and Auditors:

1- CB receives an email when a company select the CB as the favorite;
2- CB will be automatically informed via email when audit data are not complete
   in the IRIS Portal (audit results, preliminary/final report);
3- the IRIS Certificate will include the footer which is already existing in all PDF
   documents created using the Audit-tool;
4- the Audit-tool will allow to create a new file (new audit / surveillance / reaudit)
   only if the audit is correctly planned in the IRIS Diary.

Updating the Audit-tool to the newer version is mandatory for Certification Bodies and
Auditors. Audit-tool users will be informed automatically by the Audit-tool as soon as
the update will be available.

EDIT 12/01/2009: the Rev02 is available. The text on the left side timeline was improved
to avoid any misunderstanding issue.

The IRIS Management Centre


PDF Document
30OCT2008

visible by Certification Bodysposted by Admin


Please find the IRIS training calendar for 2009:


Week number
DatesLocation
W-8
16 --> 19 Feb. 2009
Brussels
W-11
9 --> 12 Mar. 2009
US
W-17
20 --> 23 Apr.
Brussels
W-21
18 --> 21 May
New Dehly
W-37
7 --> 10 Sept.
Brussels
W-43
20 --> 23 Oct.
Shanghai
W-45
3 --> 6 Nov.
Dubai
W-48
23 --> 26 Nov.
Brussels


All locations will be confirmed if enough candidates are registered.

All trainings can host up to 14 candidates and will be organized according to the four
days training scheme including Audit-tool training and examinations.

All CBs shall send the complete related documentation (auditor approval form + CV
& audit experience sheet) to reserve places to the following email address:

iris.avc@unife.org


at least:

- 45 calendar days before the training in Europe and

- 90 calendar days for the trainings outside Europe

The Auditor Validation Committee will confirm the adequate candidates and after this
the CB has to confirm the participation for each single candidate within 7 days by email.

From this moment on, the candidate is considered “confirmed”.

The IRIS Management Centre reserves the right to charge half of the training cost in case a
confirmed candidate cancels the participation 10 days or less before the scheduled first day
of the training.

Please find enclosed all documents to be filled up to submit candidates to the AVC.



ZIP File


According to the framework agreement, every year all auditors must be verified to see
if they can maintain the status of IRIS auditor for the next year.

This verification will be performed using the “Yearly Case Study” (YCS) system,
an exercise where the auditor has to demonstrate his knowledge in the IRIS system and
therefore achieve the renewal of his auditor status for the next 12 months.

The IRIS Steering Committee approved in February the proposal to implement via the
IRIS Portal the YCS management.

The objective of this presentation is to give an overview of the YCS system to auditors
and certification bodies to be fully prepared for the launch of the YCS system by mid
of October.

The IRIS Management Centre


ZIP File


IMC has released the process which rules the Auditor Validation Committee activities.

Certification Bodies shall refer to the enclosed flowchart when :

1- proposing candidates for IRIS trainings
2- proposing upgrade and extension in scopes and/or qualification

Current status: Rev04
Release date: 04/02/2009

The IRIS Management Centre





PDF Document


Here you find the presentation used on the 3rd of July for the CB meeting in Brussels.

It is aimed to be used by all auditors to better understand the new requirements and add ons introduced with the IRIS Addendum, 19th June 2008.


ZIP File


These documents must be filled up in English language by the responsible Certification Body and submitted to the Auditor Validation Committee for approval.

- Auditor approval form
- Auditors railway experience

Email address to be used is: iris.avc@unife.org

You will always find the latest version of these documents in the IRIS Portal, section

"Certificates" --> "Training documents"

The Certification Body login is required.

24JUN2008

visible by Certification Bodysposted by Admin


The IRIS Group has released 3 advisories:

- DEAD0001_Advisory01_audit_time_compensation_rev01_en.pdf

- DEAD0002_Advisory02_readiness_review_rev00_en.pdf

- DEAD0003_Advisory03_remote_functions_rev00_en.pdf

The aim of the advisories is to advise / and communicate to the Certification
bodies / auditors how to handle, in detail, specific IRIS topics.

First advisories are:

- audit time compensation
- readiness review
- remote functions

The advisories are binding and mandatory to be applied by the Certification bodies
and IRIS auditors from their effective day (July 1st).


ZIP File